Who can use this page: HR Officers prepare, HR Managers and Reviewers review, only Approvers and the Accountant approve — international payroll control: no one holds two consecutive steps, and the person who approves the cost never also releases the cash. Find it under People → Payroll Runs.

Running payroll

  1. New payroll run: pick the pay group (or all employees) and the period + pay date. The run computes one payslip per active employee: basic pay from their pay basis (a monthly salary pro-rated to the frequency, or daily/hourly rates × the approved timesheet), plus assigned pay items, then every statutory scheme and withholding — each payslip line pinned to the exact rate version that produced it.
  2. While draft, HR can fix inputs (timesheets, registrations, pay items) and Regenerate.
  3. Submit → Review → Approve. Approving posts one balanced journal, in plain terms: salaries and the employer's statutory cost become expenses; everything withheld plus the employer shares become money owed to the agencies; the net becomes money owed to staff (Salaries Payable). Nothing is cash yet.
  4. Pay the staff: record a normal Payment from Salaries Payable to your bank — with its own review and approval, so the payroll approver can't also move the money.
  5. Remit to agencies: the remittance report (per scheme, per month) says exactly what to pay each agency; your mapped due days feed reminders. For PH, posted runs also fill the 1601-C filing automatically.

Delivering payslips

Once a run is posted, each payslip can be downloaded as a PDF from the run's detail (the download icon on each row), and Email payslips queues one email per employee with their own PDF attached — nobody receives anyone else's, and the email body itself carries no amounts in case it's forwarded. Employees who were skipped (no email on record) are listed in the confirmation. Employees can also download their own payslips any time from My Workspace.

Fixing a posted run

No deleting — request a reversal (the standard accounting undo). The reversing entry goes through review and approval like everything else; once it posts, the run is marked reversed, the year-to-date figures roll back, and you can run the period again.

Who sees the money

Amounts on payroll pages need the see compensation amounts permission: HR, checkers and the Accountant have it; a plain Viewer sees runs and statuses with the figures hidden.

Common mix-ups

  • "An employee's payslip is zero." Daily/hourly staff need an approved timesheet inside the run period; monthly staff need a base rate on their record.
  • "I prepared the run and can't approve it." Correct — and the HR Manager can't either. Final approval belongs to an Approver or the Accountant.
  • "Deductions look different mid-month." Semi-monthly runs compute month-to-date: the halves always add up to the monthly table, so the second half takes whatever the first didn't.